ProCards

The University's ProCard is for use in the purchase of goods and services, not to exceed $5000. It is issued to Ӱԭs and can be set up with different limits and controls, based on purchasing needs.

**Please do not download this manual.  It is a Google document, and links may be updated frequently.**

 

ProCard Approval Process Information

Approval Process/Banner Mapping Information

 

ProCard Application Process

ProCards are requested via the or the . An email from ua-pcard-reminder@alaska.edu will be sent with login and password information to access the training module. Upon successful completion of the training, applicants are provided access to the ProCard application site link in the CONGRATULATIONS slide at the end of the training to apply for the card.  All credit cards are mailed directly to the cardholder department address after completing training.  Note, the training module is maintained by Card Integrity and uses WordPress as the platform.  The applicant may receive confirmation emails from either entity as part of the process.

As part of the process for obtaining your new credit card, you will receive two (2) emails from JP Morgan Chase. These emails provide information on the PaymentNet website, a user id and temporary password so you can log into the system. They are not spam! If you have not received them prior to physically getting your card, check your spam folder, as they may have been diverted.

You must log into the system to finish your setup to have access to all your card information, declines & authorizations, etc. Contact Procurement at 907-474-7374 if you have any problems logging in or finding your messages.

NOTE: The temporary password is only good for 5 days. Contact 907-474-7374 or JPMorgan (800-316-6056) to have it reset. Once you have set your permanent password it can be reset on-line through the PaymentNet website.

 

ProCard Application / Forms /Informational Links

 

ProCard Forms

**Please use the above form for any new ProCard Request.

**Please see below for information on Adobe purchases

UA Lost Receipt Form

**If you need to update the cardholder for a Custodial Card, please see the Custodial Card section below.  

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Custodial Card Forms

Custodial Card Check Out Form

**This form must be used if you are updating the cardholder on a custodial/department card (including the Costco Visa's).  The custodial/department card cannot be handed over to the new cardholder until this form is completed by UA Procurement. 

 

Purchasing Web Resources

(Foreign vendor Purchases)

(Foreign vendor purchases)

Other University Websites

 

Adobe Creative Cloud/Acrobat Pro Purchases

Moving forward, all Adobe Creative Cloud/Acrobat Pro renewals and new license requests should be made through IT. Please use the following link the request a license:
 
^Using this link offers a discounted purchase price^
 
When requesting a license with this form, IT will process a JV with the Fund/Org/Acct you provide. A ProCard waiver isn't necessary because a ProCard purchase isn't being made. ProCard waivers will no longer be approved for Adobe Creative Cloud/Acrobat Pro licenses. Please keep track of your current Adobe subscription, as renewals should be requested via the form linked above. If you agreed to an autorenewal when you originally purchased this software, you will need to review the terms that you agreed to so you can terminate your agreement in the proper time frame. If you have an approved waiver, current subscriptions are allowed on your ProCard until your license expires. 
 
This form can only be used to request Adobe Creative Cloud/Acrobat Pro licenses. If you need to purchase individual licenses (Photoshop, Illustrator, Audition, etc.), you would need to submit a ProCard waiver so the purchase can be made on your ProCard. 
 

Amazon Business Prime

This is a mandatory use membership.  All purchases for UA on the ProCard must be made via the UA Amazon Business Prime account per the Amazon Business Prime Use Policy.

University of Ӱԭ has a central Amazon Business Prime account that will make it even easier for you to purchase on Amazon.com. 

Through this account you will have immediate access to:

  • Free Prime Shipping on eligible items
  • Business Pricing and quantity discounts on select items
  • Business-tailored search and browse functionality
  • Access to a specialized Customer Service team for business customers only

If you would like to be added to the University of Ӱԭ Amazon Business Business Account, please request an invitation with the link below:

Once you have completed this one time process you can immediately start shopping on Amazon.com.

Staples Advantage

To get access to the website with State of Ӱԭ discounted pricing for University of Ӱԭ, please click to register. You will be provided with individual login information.  

Office Depot/Office Max 

To get access to the Office Depot/Office Max website with State of Ӱԭ discounted pricing for University of Ӱԭ,  please use the following link to the online order portal: . You can register your card on this site for discounted prices in the brick and mortar store.  You can also bring this flyer into the store and receive the discounted pricing using our SPC Account number.

Sensitive Account Codes

If one of these codes is used for a ProCard purchase, verify the grant supports these types of purchase prior to making the purchase. If the grant does not support purchases of these types, you will be required to do a JV to move the purchase to a different fund.

Campus Specific Rep Allowance Links

UAA 

Ӱԭ 

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UAS 

 

UA Payment Card Questions

ua-Card-main@alaska.edu

Your UA Card Management Team: